Basic Qualifications
- 5+ years of recent and progressive experience providing administrative assistant support to executive-level clients
- Proficiency with Microsoft Office suite of applications (Excel, Word and PowerPoint, etc.)
- Demonstrated ability in event planning and logistics coordination.
- Strong decision-making and prioritization abilities, with a capacity to proactively problem-solve complex issues
- Ability to work independently and in a dynamic, changing environment
- Must be willing to travel ~10%
Job Description
The Administrative Assistant Senior Specialist provides high level, confidential administrative support to the Vice President of HR Enterprise Operations & Labor & Employee Relations (L&ER). The role combines executive assistance, advanced logistics and event planning and execution, while balancing multiple competing priorities. Travel may be required to support offsite training events and business commitments.
Key Responsibilities
The Ideal Candidate Will Utilize a Self-directed Work Style To Complete Tasks With Minimal Supervision, Anticipate Needs, As Well As Creatively Solve Problems, Think Independently, And Present a Professional Image. Job Scope Includes, But Is Not Limited To
- Executive Office Support: Proactively coordinate calendars, schedule meetings, and arrange domestic/international travel, and process timely expense reports. Assist with budget tracking for departmental initiatives, as directed. Oversee office supplies, vendor relationships, meeting room bookings, and facility requests; maintain confidential files, contracts, and compliance documentation, as needed.
- Logistics & Event Planning: Lead logistics for L&ER Employee Relations Leadership trainings (2 3 times/year) and all additional onsite/offsite events, including venue selection, participant coordination, catering, AV setup, shipping/receiving, and on site support.
- Data Literacy & Presentation Development – Compile, clean, and analyze data from multiple sources, and generate weekly/monthly and ad hoc reports. Design and produce professional PowerPoint decks, incorporating data visualizations, branding guidelines, and narrative flow.
- Stakeholder Liaison: Serve as the primary point of contact for certain stakeholders for the team, including external partners, and senior leadership on behalf of the VP and staff.
- Process Improvement & Workflow Automation – Identify opportunities to streamline administrative processes; implement best practice tools and automation solutions.
Desired Skills
- Familiarity with Lockheed Martin's processes, functions, and operations
- Proficiency in LM Travel, Concur, and/or Expense Reporting systems
- Proven capacity of simultaneously managing multiple priorities, tight deadlines, and high volume workloads accurately and timely.
- High degree of professionalism and discretion when dealing with confidential information with the ability to utilize tact, diplomacy, discretion, and good judgement at all times
- Demonstrated knowledge of strong business acumen and proficiency in preparing reports, documents, and presentations for executives
- Demonstrated effective verbal, written, analytical and organization skills and attention to detail
- Prior experience supporting at the Vice President level
Other Important Information
By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to work remotely
Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
