Job Description:
We are looking for an HR Admin French Speaker - Personnel and Compensation & Benefits administration to join our Reward Operations team at Airbus Portugal.
Responsibilities - your mission
The Reward Operations team is responsible for processes related to personnel administration, time administration and compensation and benefits administration.
In this sense, your main tasks will be linked to the processes below:
Personal data, Certificate management, DPAE DPAE (Déclaration Préalable à l’Embauche) and Long Service Award Management:
Approve personal information changes in Workday
Ensure the information is correctly interfaced in the HR Database
Edition of employer certificates
Ensure quality and robust data in G Sheet file from Google Form Long Service Award
Ensure for each Long Service Award there is a diploma or attestation from prefecture; if not, revive employees to complete their demands
Archive attestation and diploma in Drive shared with Reward operations
Send two times per year Excel file with data to allow Reward Operations calculate and integrate Long Service Award in payroll
Answer to employee requests via mailbox or ticketing tool
Company car management:
Extracting eligible population every month
Integrating amounts and car allowances in SAP for payroll purposes
Supporting the payroll team on company car topics
Public transport payment:
Open the e-form and check receipts for public transport
Exchange with the employees if receipts are non compliant or missing
Open the e-form and check receipts for IKV (Indemnité kilométrique voiture)
Answer to employees requests via ServiceNow
Early career and Temporary worker management:
Integrating hired trainees in the tool (Workday and SAP) with quality approach
Managing Workday administrative request rejections
Integrating CQPM (Certificat De Qualification Paritaire De La Métallurgie) and alternating trainees
Extracting and integrating end of training periods in the tool
Integrating hirings, extensions, modifications and terminations of temporary employees
Checking and administering the interface between Workday and SAP
Extracting and processing payroll data for temporary employees
Sending data to all temporary employment agencies
Time and sickness leaves management:
Registering temporary employee absences
Correcting anomalies in the time management tool
Registration and filing of employee attendances and absences in SAP
Overtime and work schedule recording
Receive the sick leave certificate and analyze the types of sick leave (sickness leave, maternity leave, work accident, …)
Register the sick leave certificate of employees in SAP
Archive the sick leave certificates according with the define process (GDPR data)
Monitoring of salary certificates, follow up and resolution of anomalies
Answer to employees requests via ticketing tool
Managing “time warnings”: extracting of SAP report and sending to temporary workers and managers
Answering to requests on ServiceNow about time warnings regularisations
Updating work schedules according with the email requests received from EMTG
Answering to mailbox or ServiceNow requests received from temporary workers or managers
Mass uploading of absences on SAP
Regularisation of bonuses and sending to our external provider Hays
Requirements - Our ideal candidate will have
Mandatory fluency in French and English,
Knowledge in Workday, SAP, ServiceNow & Google Suite (preferential)
Previous experience working in Human Resources (preferential)
Versatility to work with different technical tools
Good communication skills
Strong organizational and time management skills
Ability to work under pressure to agreed deadlines
Results and detail-oriented, with a logical approach to completing tasks
Understanding and demonstration of ethics and data protection/compliance
Critical thinking to identify opportunities for continuous improvement
Demonstrate a ‘can-do’ attitude in all areas
Benefits - what’s in it for you
Diverse career opportunities within Airbus European core countries or in other regions around the world.
A hybrid working model, allowing you to combine onsite and offsite work.
A modern office well connected to public transportation.
A motivated and fun crew to grow, build and shape the GBS together.
An intense and exciting onboarding experience.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus Portugal SA
Employment Type:
Permanent
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Experience Level:
Professional
Job Family:
HR Expertise
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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
