Overview
WELCOME TO SITA
We're the team that keeps airports moving, airlines flying smoothly, and borders open. Our tech and communication innovations are the secret behind the success of the world’s air travel industry.
You'll find us at 95% of international hubs. We partner closely with over 2,500 transportation and government clients, each with their own unique needs and challenges. Our goal is to find fresh solutions and cutting-edge tech to make their operations run like clockwork. Want to be a part of something big?
Are you ready to love your job? The adventure begins right here, with you, at SITA.
About The Role & Team
As a Project Coordinator, your primary responsibility will be to assist and coordinate projects that make travel easy and safe for our customers at every step of the way, while also promoting sustainability and cultural diversity.
This role thrives in a fast-paced, dynamic, and agile environment that spans the globe and welcomes cultural differences. To succeed in this role, you should have a results-oriented approach and appreciate different perspectives and be capable of handling projects across different locations. Additionally, you should be proficient in procurement and logistics, people relations, and be committed to creating sustainable value for our customers and the environment
What You’ll Do
- Project administration - As a Project Coordinator, one of your key responsibilities will be project documentation and administration. This involves creating and distributing meeting agenda items and meeting minutes, logging and raising risks and issues to project team, documenting the lessons learnt, handling the close-out process documentation requirement and managing recycling activities. Your ability to write clearly and accurately is crucial to the success of the project.
- Project research - Conduct research on various topics and issues that support assigned project work. Research can include analyzing and reviewing past project documentation and lesson learnt, collecting and consolidating Customer Satisfaction Survey results, and researching improvement activities that can have a positive effect on project work assigned.
- Project other activities- As a Project Coordinator, you contribute to or create various project documentation such as the Procurement and Logistics Plan, Environmental Plan, and assist other project team members as needed. Depending on project scale, you may be also involved in inventory and warehousing tasks, ensuring the adherence to warehousing practices, proper storage, health and safety requirements, and the use of specific warehouse equipment. Additionally, you play a vital role in the project's quality process, by monitoring and guiding the team to meet quality standards while identifying and addressing any potential gaps.
- Project Procurement and Logistics - Collaborate with the procurement department to manage the procurement of goods and services required for the project. Communicate the project requirements, budgets, and timelines to the procurement team and check the status of goods and materials that are being procured for the project. Coordinate with the Shipping team and suppliers to track delivery dates and ensure that goods are received as scheduled according to SITA Sanction Policy and export control laws and regulations. Collaborate with the accounts payable team and suppliers to ensure that payments are made according to the agreed-upon terms and schedules. Additionally, effectively handle any logistic delays resulting from supply chain or other factors aiming to address and minimize the impact on the project deliverables.
Qualifications
ABOUT YOUR SKILLS
- You have experience in project management and have assisted project managers on one or more projects within a commercial environment.
- You have purchasing and/or logistics experience.
- Advanced English proficiency. Portuguese/Spanish are highly desirable.
- Business or Administrative degree or equivalent experience.
What We Offer
We’re all about diversity. We operate in 200 countries and speak 60 different languages and cultures. We’re really proud of our inclusive environment. Our offices are comfortable and fun places to work, and we make sure you get to work from home too. Find out what it's like to join our team and take a step closer to your best life ever.
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Flex Week: Work from home up to 2 days/week (depending on your team’s needs)
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Flex Day: Make your workday suit your life and plans.
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Flex Location: Take up to 30 days a year to work from any location in the world.
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Employee Wellbeing: We’ve got you covered with our Employee Assistance Program (EAP), for you and your dependents 24/7, 365 days/year. We also offer Champion Health - a personalized platform that supports a range of wellbeing needs.
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Professional Development: Level up your skills with our training platforms, including LinkedIn Learning!
🙌🏽 Competitive Benefits: Competitive benefits that make sense with both your local market and employment status.
