Position Summary
JOB PURPOSE
The QMS Staff is responsible for the administration and maintenance of the Quality Management System (QMS) documentation and records. This role supports the QMS Assistant Manager in ensuring the plant maintains a constant state of audit readiness for AS9100, ISO 9001, and P21G regulatory requirements, while actively monitoring 5S compliance and following up on corrective actions
MAIN DUTIES
Document & Record Control:
- Maintain the Master List of controlled documents, including the Quality Manual, SOPs, and Work Instructions.
- Manage the issuance, distribution, and withdrawal of documents to ensure only the latest versions are used in operations.
- Ensure strict control and archiving of quality records to maintain full traceability in compliance with aviation standards.
- Assist in managing aviation release certificates (e.g., Form 1) under the P21G scope.
5S Audit & System Support:
- Conduct regular 5S walkthroughs and audits in both office and production areas to ensure workplace organization standards are met.
- Prepare 5S audit reports, highlighting non-conformances with photographic evidence.
- Provide administrative support for internal audits, customer assessments, and third-party certification audits (AS9100/ISO 9001).
CAPA & Follow-up Actions:
- Track and monitor the status of Corrective and Preventive Actions (CAPA) arising from 5S audits, internal audits, and external findings.
- Coordinate with relevant departments to implement immediate corrections and long-term corrective actions.
- Verify the effectiveness of implemented actions at the shop floor to prevent recurrence.
Operations & Reporting:
- Assist in preparing data for the Quality Monthly Report.
- Support "Zero Defects" culture training and administrative tasks for new employee orientations.
Other tasks assigned by superiors.
JOBHOLDER REQUIREMENTS
Education: Bachelor’s Degree or Diploma in Engineering, Technical Management, or related fields.
Intermediate English.
- 2 years of experience in Document Control, Quality Assurance, or QMS administration within a manufacturing environment.
- Basic understanding of ISO 9001, AS9100, or 5S methodologies.
- Familiarity with aviation regulatory requirements (e.g., P21G) is an advantage.
Strong proficiency in MS Office (Word, Excel) for documentation and reporting.
High attention to detail and strong organizational skills.
Experience with SAP or ERP systems is preferred
