Position Overview
Executive – Pilot Administration will be responsible for managing all administrative and operational support functions related to pilots. This includes comprehensive leave planning, database management, compliance reporting, payroll coordination, and interdepartmental communication. This position ensures seamless execution of leave planning, database management, compliance reporting, and interdepartmental coordination, contributing to operational efficiency and regulatory adherence.
Education : Graduate (preferably with an aviation background)\
Experience : NA
Preferred Exposure : NA
Technical Skills
Advanced proficiency in Microsoft Excel (Preferred)
Strong command of MS Word & PowerPoint for reporting and documentation
Behavioral Competencies
Excellent communication and interpersonal skills
Strong organizational and time management abilities
High attention to detail and accuracy
Ability to work under pressure and meet strict deadlines
Key Responsibilities
- Leave & Rotation Management
- Plan and implement pilot leave schedules and rotation programs aligned with induction and operational requirements.
- Ensure accurate leave updates and minimize NA (Not Available) days through proactive planning.
- Database & Compliance
- Maintain and update pilot database, relocation details, and positioning flights.
- Ensure timely submission of DGCA correspondence and MIS reports, including seniority lists and NA monitoring.
- Payroll & HR Coordination
- Share accurate payroll inputs (unpaid sick leave, leave without pay, NA cases) with HR/payroll monthly.
- Follow up on NA cases with the training department and advise HR/payroll accordingly.
- Logistical Support
- Coordinate duty travel tickets, hotel accommodation, and transport with Crew Logistics and Admin Services.
- Administrative Support
- Develop and maintain an efficient electronic filing system.
- Handle pilot and departmental queries promptly and professionally.
- Plan meetings and monitor email communications effectively.
- Reporting & Process Improvement
- Prepare and submit MIS reports on time.
- Identify gaps and suggest process improvements for operational efficiency.
