Job Profile
The Billing Coordinator position is based in Van Nuys, California. This position is responsible for assisting the Parts Operation and Finance with the overall preservation and enhancement of departmental tasks. This position will serve as a liaison between the maintenance and finance groups related to work order management, parts procurement, billing, accounts receivable disputes, data analysis and month end close. The Billing Coordinator will assist with streamlining companywide processes to improve overall efficiency and productivity. This position will also help with the office's administrative needs.
Vista Aircraft Maintenance Van Nuys is an FAA-approved Part 145 Repair Station, offering complete nose-to-tail, airframe, powerplant, and avionics care, maintenance, inspection and repair services. The company serves as a dedicated maintenance provider for the Vista fleet.
With a global presence, Vista operates from operational hubs worldwide and boasts an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and relationships with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.
Your Responsibilities
- Billing and finance functions of retail maintenance work orders and parts.
- Research and resolve part related issues collaborating with Procurement and Operations.
- Identify and resolve invoice disputes with customers in a timely manner.
- Ensure compliance with established accounting procedures related to daily operations.
- Collaborate with Corporate Finance to ensure invoices and purchase orders are accurate and up to date.
- Process and apply expense reports to corresponding work orders for accurate billing.
- Respond quickly, professionally, and accurately to all internal and external correspondence.
- Assist Parts and Finance Managers with regular review of routine departmental procedures seeking improvement.
- Provide administrative and clerical support to ensure efficient operation of maintenance location, including spreadsheet development and signage request coordination.
- Coordinate purchase and maintain basic stock of office supplies and equipment.
Required skills, experience, and education
- High School Diploma required
- 2-5 years of experience managing billing functions, preferably in a manufacturing or aerospace industry.
- Strong attention to detail and accuracy in data entry and financial transactions.
- Superior analytical, problem solving, and reconciliation skills.
- Advanced organizational skills and time management skills.
- Ability to work independently and prioritize daily tasks.
- Must have proficiency with Microsoft Office Applications (Excel, Word, Outlook) and aptitude to learn customized company software programs
- Must be detail oriented and able to work productively, independently or within a team
- Strong organizational and communication (verbal and written) skills with the ability to self-motivate, handle multiple tasks, meet established targets
Benefits
- Medical, dental, and vision plans
- 401k program with company matching and no vesting period
- Paid Time Off
- Life Insurance and Long/Short term Disability
- Employee Assistance Program
- Career progression
The affiliated operating partners of Vista are equal employment opportunity employers. The affiliated operating partners of Vista do not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. The affiliated operating partners of Vista also prohibit harassment of applicants or employees based on any of these protected categories.
