Employment Type: Permanent
Contract Duration:
Why you will love working here
At IATA, we represent over 350 airlines worldwide, striving to make
aviation safer, smarter, more sustainable, and inclusive.
• Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
• With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
• Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
• We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
• We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!
About the team you are joining
We are looking for a high-Caliber
Administration Manager to lead the RVP Office. Serving as a core collaborative
role, this position oversees end-to-end complex administrative operations,
ensures the regulatory compliance in corporate registration and filing, and
manages local stakeholder engagement. The incumbent will provide direct
professional support to the Regional Vice President, while maintaining robust
relationships with local partners and stakeholders in the regional dynamic and
fast-growing aviation market.
What your day would be like
Support Stakeholder Engagement
- Act as the core administrative coordinator and key liaison to
the Regional Vice President, orchestrating the communications and
engagements with member airlines, industry partners and core regulatory
authorities.
- Develop thorough briefing materials,
meeting agendas and maintain local stakeholder connections to back
the RVP’s strategic priorities, including industry digital transformation
and regional operational planning.
- Align cross-functional internal teams to unify
external communication standards and guarantee consistent delivery of
agreed business outputs.
NGO Compliance & Regulatory Affairs
- Act
as the primary liaison with the competent regulators for the purpose of corporate
registration and filing, such as Civil Aviation Authorities
(CAAs) and the Overseas NGO Administration Office.
- Prevent severe legal consequences of
non-compliance, manage the submission of the Next Year's Annual Activity
Plan for approval, and ensure any activity changes (time, place, or
partner) receive prior approval.
- Submit monthly and annual reports requested to the competent
authorities/offices in due course.
- Responsible for other ad-hoc NGO related matters.
Corporate Secretarial & General Administration
- Lead the general administration of the company
office, ensuring seamless daily operations and cross-departmental
coordination.
- Oversee the proactive annual renewals of
non-tax business registrations for IATA Beijing Representative Office and
its subsidiaries in the region, and all country offices under North Asia.
- Coordinate ad-hoc registration changes (such as PoA updates, General
Manager changes, and board member changes) with local authorities.
- Liaise and coordinate with the Corporate Secretary in Geneva (GVA) and local Country Managers to support regional registration and filing work.
Local Relationships
- Support local government priorities by
maintaining strong, collaborative relationships and regularly sharing
relevant aviation industry information.
- Actively pursue and manage the appropriate
government support, alongside identifying and securing any other potential
government incentive support.
We would love to hear from you if
- Solid background in corporate administration,
government relations or executive office management; prior experience in
multinational enterprises, international non-governmental organizations or
the aviation industry is highly preferred.
- In-depth knowledge of China’s regulatory rules
and compliance workflows governing NGOs.
- Exceptionally thorough and detail-oriented;
able to manage rigid regulatory timelines and deliver output under
high-pressure work scenarios.
- Outstanding bilingual proficiency in written
and spoken Mandarin and English for all professional communications.
Travel Required: Y
Learn more about IATA’s role in the industry, our benefits, and the team at iata/careers/. We are looking forward to hearing from you!
