Payroll & HRIS Technician
Reports To
Payroll & C&B Manager
Location
Madrid – WFS1 Offices | Hybrid
Position Summary
The Payroll & HRIS Technician is responsible for managing payroll operations, maintaining Human Resources Information Systems (HRIS), and supporting the integration, optimization, and digitalization of HR processes.
This role combines payroll and HR administration expertise with HR technology knowledge to ensure accurate payroll processing, data integrity, compliance, reporting, and continuous improvement of HR systems.
The position acts as a key liaison between HR, Finance, IT, external payroll providers, and system vendors to deliver efficient and technology-driven people operations.
Key Responsibilities
Payroll & HR Administration Management
- Manage end-to-end payroll processes, ensuring accurate and timely payroll execution.
- Validate payroll inputs including new hires, terminations, salary changes, bonuses, allowances, overtime, and benefits.
- Review payroll outputs and reconcile discrepancies before payroll approval.
- Coordinate with payroll providers and internal stakeholders to resolve payroll-related issues.
- Ensure compliance with labor laws, tax regulations, social security requirements, and company policies.
- Support payroll audits and maintain payroll documentation and records.
- Prepare payroll-related reports and analytics for management.
- Prepare employment contracts.
HRIS Administration
- Serve as the primary administrator for HRIS and payroll systems.
- Maintain employee records and ensure data accuracy, consistency, and confidentiality.
- Configure and maintain workflows, business rules, organizational structures, and security permissions.
- Manage HR system upgrades, testing, releases, and implementation projects.
- Troubleshoot system issues and coordinate resolutions with vendors and IT teams.
- Develop user guides and provide training to HR teams and managers.
HR Technology & Digital Transformation
- Identify opportunities to automate and improve HR and payroll processes.
- Participate in HR technology implementation projects, integrations, and system enhancements.
- Collaborate with IT and external partners on data interfaces between HR, payroll, finance, and time management systems.
- Support employee self-service and manager self-service solutions.
- Monitor system performance and recommend technological improvements.
Data Analytics & Reporting
- Generate regular and ad hoc HR and payroll reports.
- Develop dashboards and workforce analytics to support business decision-making.
- Ensure data governance and compliance with GDPR and company data privacy requirements.
- Perform data quality audits and recommend corrective actions.
Compliance & Governance
- Maintain compliance with local employment legislation, payroll regulations, and data protection laws.
- Support internal and external audits related to payroll and HR systems.
- Ensure proper controls, documentation, and process governance are maintained.
- Monitor regulatory changes impacting payroll and HR systems.
Qualifications
Education
- Bachelor's degree in Labor Relations, Human Resources, Business Administration, or a related field.
- Fluent English and Spanish.
- Payroll or HRIS certifications are desirable.
Experience
- 3–5 years of experience in payroll administration and/or HRIS management.
- Knowledge of payroll legislation and HR operations.
- Experience participating in HRIS implementations, migrations, or system upgrades.
Technical Skills
- Strong knowledge of HRIS platforms (e.g., Workday, SAP SuccessFactors, Oracle HCM, UKG, ADP, Cornerstone).
- Experience with payroll systems and time & attendance platforms.
- Advanced Excel skills.
- Experience with reporting tools, dashboards, and data analysis.
- Understanding of HR systems integrations and data management.
- Knowledge of GDPR and HR data privacy requirements.
Soft Skills
- Strong analytical and problem-solving abilities.
- High attention to detail and accuracy.
- Excellent organizational and project management skills.
- Strong communication and stakeholder management skills.
- Ability to manage confidential information with discretion.
- Continuous improvement and customer-service mindset.
Key Competencies
- Payroll Expertise
- HR Technology Management
- HR Data Analytics
- Process Improvement
- Compliance
- Data Integrity & Quality
- Digital Mindset
- Customer Orientation
- Proactivity
- Accountability
- Calm under Pressure
Success Measures
- 99.5%+ payroll accuracy rate.
- Payroll delivered on time for all payroll cycles.
- HRIS data accuracy maintained above agreed SLAs.
- Successful implementation of HR technology initiatives.
- Positive internal customer satisfaction ratings.
- Compliance and audit findings minimized or eliminated.
What We Offer
- Permanent, full-time contract.
- 40 hours per week.
- Working hours: Monday to Friday, from 09:00 to 17:00.
- Hybrid working model: 1 day of remote work per week.
- Work location: WFS1 offices in Madrid.
Benefits
- Free physiotherapy service.
- Free psychological support service.
- Employee benefits club.
- Health insurance through our flexible compensation scheme.
Equal Opportunities
At WFS, we are committed to equal treatment and equal opportunities for all people, regardless of gender. In line with this commitment, we have established an Equal Opportunities Plan in accordance with Organic Law 3/2007 of 22 March on effective equality between women and men, as well as other applicable legislation on equality.
WFS integrates the principle of equal treatment and equal opportunities into all our people management policies and procedures, ensuring that there is no direct or indirect discrimination on the grounds of gender.
Furthermore, where there is an underrepresentation of either gender within a specific department or professional group, positive action measures may be adopted to promote a more balanced representation, provided that candidates meet equivalent standards of suitability, merit, ability, qualifications, and competencies for the position.
This commitment also includes monitoring and reviewing potential gender gaps, promoting shared responsibility, supporting work-life balance, preventing harassment, and fostering inclusive and respectful working environments that embrace diversity.
