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Job Description:
Airbus Commercial Aircraft is looking for an
Executive Assistant (Contract) to support our
LATAM & Caribbean Operations Team based in
Miami, FL .
As an Executive Assistant to the HO Latin America and Caribbean Region, you will serve as a high-level strategic partner and "helicopter view" collaborator. This role is designed for a curious, creative professional capable of balancing operational topics with top-management strategy. You will manage complex logistics and sensitive communications while anticipating executive needs, ensuring the President remains focused on mission-critical decision-making.
This role offers a unique insight into top-management decision-making and company strategy, expanding your professional network for future leadership or expert paths within Airbus.
Your Working Environment:
In Miami you’ll find the Airbus Latin America headquarters. A team of personnel providing sales, marketing, contracts, customer support and communications for the region’s commercial aircraft, helicopters and space & defense divisions.
Your Challenges:
- Executive Support & Strategic Partnership (30%): Support the manager in daily business including, confidential, and strategic topics. Study, filter, and prioritize working files, providing recommendations and following up on local implementation of decisions.
- Logistics, Travel & Financial Administration (30%): Manage end-to-end travel logistics and credit card reconciliation. Ensure strict adherence to corporate compliance and Gifts & Hospitality protocols. Oversee office procurement and facility-related work orders.
- Event & Project Oversight (20%): Lead the planning and execution of industry, customer, and staff events. Identify customer value, business needs, and improvement opportunities while supporting the N-1 management team on specific action plans.
- Stakeholder Coordination & Influence (20%): Liaising with relevant stakeholders on various topics/events and/or ensuring deliverables reports/deadlines.
Your Boarding Pass:
Required:
- Must be currently local to the Miami Metro area
- Ability to work in the US without current, or future, need of visa sponsorship/work authorization
- Education: High School diploma required.
- Minimum 4 years of international travel arrangements, event management, and document drafting.
- Minimum 4 years of data visualization & presentations (C-suite level charts/slide decks).
- Minimum 4 years of proven office management or executive assistant experience within a complex matrix organization.
- Excellent verbal and written communication in English and Spanish (Required).
- Analytical & Digital: Proficient in Google Suite and MS Office.
- Efficiency: Extremely organized, resourceful, and able to prioritize work in a fast-paced environment.
- Interpersonal: High degree of diplomacy and tact; ability to interact with varied personalities in a multicultural environment.
- Autonomy: Strong decision-making skills and problem-solving agility in uncertain environments.
Preferred:
- Portuguese or French language fluency.
Physical Requirements:
- Presence: 100% Onsite (Miami).
- Travel: Ability to travel independently and at short notice (approx. 25%).
- Capability: Vision/Hearing/Speaking for full-day (8-hour) communication and computer use.
- Lifting/Carrying documents or equipment up to 30lbs/14kgs.
- Mobility to navigate office and production areas, including sitting, standing, and squatting.
- PPE: Steel-toed shoes and eye/hearing protection required for shop floor visits.
Ability to work in the US without current, or future, need of visa sponsorship/work authorization is required for this position.
This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.
Take your career to a new level and apply online now!
A full job description will be provided to candidates who progress to the interview stage or any candidate upon request.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus Americas, Inc.
Employment Type:
Agency / Temporary
Experience Level:
Professional
Remote Type:
On-site
Job Family:
Administration / Documentation
Job Posting End Date: 03.27.2026
Airbus provides equal opportunities to all individuals seeking assignment with Airbus without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in every location in which the company has facilities. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. This assignment description does not constitute a written or implied contract of employment.
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus.
Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com .
