Job Description
This position will be responsible for the following duties:
- Assist with preparing routine and complex Request for Bids (RFBs) for materials and goods and Request for Proposals (RFPs) for services and/or material and goods. Also, process informal bids and obtain quotes (one-time purchase requisitions for amounts under $25,000). Reviews, edits, and formulates clauses for bids and specifications for the purchase of goods, materials and non-professional services for use by various City Departments.
- Prepare purchase orders, purchase order changes, outline agreements and approve contracts based on RFB/RFPs for
- Work as a liaison between requesting divisions and vendors/suppliers throughout the procurement process in resolving concerns, answering questions, communicating requirements and providing training.
- Coordinate and follow-up with successful bidders/vendors in collecting appropriate administrative documents, contract(s) and price lists. Ensure vendor is in compliance with insurance requirements prior to award of the contracts.
- Prepare written reports, addenda, memos and correspondence relating to procurement activities for internal use and executive management.
- Conduct routine pre-proposal conferences. Participate in supplier outreach events to explain LAWA's contracting process.
- Utilize LAWA's new electronic procurement system, Bonfire, to monitor progression of proposal and written communication with the requesting division and proposers.
- LAWA offers free parking to employees. Applicant must have status as Management Assistant in order to apply for this position.
In accordance with Los Angeles City Ordinance 187134, candidates must meet the minimum requirement of being fully vaccinated against COVID-19 or receive an exemption and report their vaccination status prior to being hired by the hiring City department. The ordinance is available at https://clkrep.lacity.org/onlinedocs/2021/21-0921_ord_187134_8-24-21.pdf.
How to apply
All interested candidates should submit a completed City Application to dtominaga@lawa.org no later than 4:00PM; Tuesday, May 28, 2024.
Transfer
These positions are only available for City employees. Please do not respond if you do not currently work for the City of Los Angeles.
Closing Date/Time: 5/28/24