How You'll Help Us Keep Climbing (Overview & Key Responsibilities)
The Administrative Assistant will perform administrative duties for multiple directors in the Engine Maintenance organization as well as other tasks as assigned in support of the organization. The candidate will perform advanced, diversified, and confidential administrative duties, in addition to collaborating with team members. These duties require broad and comprehensive experience, a high level of interpersonal and planning skills, an ability to anticipate, and a knowledge of organizational practices. The AA will enjoy working in an energetic and fast-paced environment, combining an ability to anticipate needs, prioritize, and work independently with strong attention to detail and a can-do positive attitude. They will possess strong verbal and written communication skills, an ability to multi-task seamlessly, and strong decision-making ability.
This position is in Atlanta Tech Ops Offices and reports to the Director Engine Maintenance Operations Support.
Specific Responsibilities Include, But Not Limited To
- Managing a complex schedule, anticipating needs, resolving issues, and interacting positively with all involved
- Acting as the face of the group greeting visitors of all levels and resolving issues
- Exercising extensive calendar management for leaders and resolving aggressive scheduling demands
- Acting as a guide and information source on procedures, processes, and practices
- Anticipating business needs and priorities, using strong interpersonal skills, planning and problem solving
- Scheduling and managing larger events and meetings, using good rapport, and thinking ahead on needs and timelines
- Coordinating details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, agenda and speaker tracking, venue layouts
- Building strong rapport with peers across the organization to increase effectiveness and solve problems smoothly
- Assisting with documents and plans using MS Office (Outlook, Word, Excel, and PowerPoint) including drafting and/or proofreading
- Completing and reconciling vouchers and expense reports in a high quality and timely way
- Gathering, compiling, and reporting information relevant to leader's area of responsibility.
- Ordering office supplies, coordinating facilities requirements, and preparing certain reports
- Organizing domestic and international travel arrangements which includes flight reservations, hotels, etc.
- Handling confidential personal and business information effectively
- Keeping tabs and ensuring timely completion of a high volume of daily events and requests
- Actively contributing to a positive group atmosphere
What You Need To Succeed (Minimum Qualifications)
- At least 2 years of previous administrative support experience
- Proficiency in Microsoft Outlook, Excel and PowerPoint
- Impeccable interpersonal skills are necessary to greet visitors, customers, etc.
- Must be performing satisfactorily in current position
- Consistently prioritizes safety and security of self, others, and personal data
- Embraces diverse people, thinking, and styles
- Possesses a high school diploma, GED, or high school equivalency
- Must be at least 18 years of age and have authorization to work in the United States
What Will Give You a Competitive Edge (Preferred Qualifications)
- 2-5 years of administrative support experience
- A record of proactively identifying issues and developing
Benefits And Perks To Help You Keep Climbing
Our culture is rooted in a shared dedication to living our values – Care, Integrity, Resilience, Servant Leadership, and Teamwork – every day, in everything we do. At Delta, our people are our success. At the heart of what we offer is our focus on Sharing Success with Delta employees. Exploring a career at Delta gives you a chance to see the world while earning great compensation and benefits to help you keep climbing along the way:
- Competitive salary, industry-leading profit sharing program, and performance incentives
- 401(k) with generous company contributions up to 9%
- Paid time off including vacation, holidays, paid personal time, maternity and parental leave
- Comprehensive health benefits including medical, dental, vision, short/long term disability and life benefits
- Family care assistance through fertility support, surrogacy and adoption assistance, lactation support, subsidized back-up care, and programs that help with loved ones in all stages
- Holistic Wellbeing programs to support physical, emotional, social, and financial health, including access to an employee assistance program offering support for you and anyone in your household, free financial coaching, and extensive resources supporting mental health
- Domestic and International space-available flight privileges for employees and eligible family members
- Career development programs to achieve your long-term career goals
- World-wide partnerships to engage in community service and innovative goals created to focus on sustainability and reducing our carbon footprint
- Business Resource Groups created to connect employees with common interests to promote inclusion, provide perspective and help implement strategies
- Recognition rewards and awards through the platform Unstoppable Together
- Access to over 500 discounts, specialty savings and voluntary benefits through Deltaperks such as car and hotel rentals and auto, home, and pet insurance, legal services, and childcare
