Employment Type: Permanent
Contract Duration:
Why you will love working here
At IATA, we represent over 350 airlines worldwide, striving to make
aviation safer, smarter, more sustainable, and inclusive.
• Our Values are not just words on a page - they are the energy behind everything we do: ONE IATA - We collaborate across teams, TRUSTED - We do the right thing, INNOVATIVE - We make tomorrow better, INCLUSIVE - We embrace diverse perspectives.
• With over 30,000 courses available, we believe in continuous learning and support your growth in an ever-changing industry.
• Diversity, equity, and inclusion are our priorities. We are certified by the Equal Salary Foundation, offering equal pay and family-friendly policies.
• We encourage community involvement through volunteering and strive to make tomorrow better for aviation and our communities. We offer time off so you can support causes important to you.
• We promote work-life balance with flexible work options, including remote and hybrid work, a generous 'work from abroad' policy, and you get your birthday off!
About the team you are joining
Join our Corporate Services division
as we embark on a continuous improvement and digital transformation journey.
The ambition of Corporate Services is to be the trusted proactive partner
providing data-driven corporate services for the business, while upholding the
highest fiduciary standards.
The Corporate Services division
encompass the following departments: Corporate Finance, Treasury and Tax,
FP&A, Regional Finance across 5 regional offices, Internal audit, Corporate
Risk and Compliance, Corporate Administration and Procurement.
Reporting to the Director, Corporate
Administration and Procurement, this role is responsible for ensuring the efficient day‑to‑day operation, safety, and maintenance of IATA’s
Montreal headquarters. This role leads office administration activities, manages
service delivery, and works closely with internal and external stakeholders to
support a functional, secure, and well‑maintained workplace.
What your day would be like
- Oversee all office administration and premises‑related activities in the
Montreal office, ensuring facilities are well maintained and operations run
smoothly.
- Lead and manage the local administration team, covering reception,
conference centre operations, office moves, technical engineering, and related
services.
- Develop and implement fit‑for‑purpose office capacity and maintenance
strategies that support a safe, secure, and healthy working environment.
- Build and maintain effective working relationships with the landlord,
senior internal stakeholders, and third‑party service providers to ensure cost‑effective
and high‑quality service delivery.
- Liaise with local authorities and relevant internal functions (PPD,
I&D, CAP HSS) to ensure compliance with safety and security requirements,
and to support the prevention and management of major incidents.
- Collaborate proactively with IATA divisional representatives and
external partners to address workplace and customer service feedback in a
timely and constructive way.
We would love to hear from you if
- At least 7 years’ experience in office administration or
facilities‑related roles within an international environment.
- A minimum of 5 years’ experience in people management.
- Demonstrated experience in stakeholder management, customer service, and
third‑party/vendor management.
- Strong analytical skills, with the ability to work with data and produce
actionable insights to support decision‑making.
- Intellectual curiosity, sound judgment, and comfort working in
environments with a degree of ambiguity.
- Fluency in English and French.
Travel Required: N
Learn more about IATA’s role in the industry, our benefits, and the team at iata/careers/. We are looking forward to hearing from you!
