Ready for take off? Join Swissport for an exciting career in aviation.
Working at Swissport has so many different faces and one thing is for sure, there is never a dull moment. If you enjoy working with people in a dynamic environment, join us! As a Swissport Cargo Administrator, you will play a vital role in our warehouse and airport operation and p rovide efficient and effective local administrative support.
Responsibilities
JOB RESPONSIBILITIES
The following responsibilities are associated with this job role:
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employee (s) on their first day within the business and to explain referencing and DBS check process.
- Assisting employee(s) with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employee (s) paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of unifroms in line with budget
- Processing eye car vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Dayforce
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release.
Qualifications
Qualifications and Competencies
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to follow process and procedures and apply flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
