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Inventory & Commissary Coordinator (VIP Operations)

Jet Aviation • Riyadh, SA, Riyadh • 1w ago

Position Summary

Manage commissary, equipment and client-item inventories (amenities, PJs, luxury goods); procure, stage and deliver items for departing flights; process offloads/returns; control stock, budgets and documentation; gather feedback and ensure clear handovers across departments.

Main Responsibilities

Commissary management: monitor stock levels, reorder food/consumables,
maintain storage hygiene and accurate products.
Equipment management: track, stage, receive, inspect, and return catering
equipment; coordinate records and requried stocks.
Client items management: procure, store, stage and track amenity kits, PJs and
other luxury client items; ensure presentation standards and client-specific
requirements are met.
Order fulfillment & staging: pick, pack and stage commissary, equipment and client
items per flight specifics adjust for flight changes, delays or cancellations.
Offload & returns: process offloaded items and equipment from arrivals; inspect,
count, reconcile and return usable items to inventory or arrange disposition.
Inventory control & records: maintain accurate stock/location data, perform cycle
counts, reconcile discrepancies and update inventory systems.
Documentation & reporting: keep complete, auditable records of orders,
movements, offloads, disposals and budget spend; produce regular reports and support audits.
Budget & procurement support: manage internal budgets, raise purchase requests,
proactively research local markets for product availability.
Feedback & continuous improvement: collect client, ops and vendor feedback on
items and processes; log issues and propose improvements.
Cross-department handovers: perform structured handovers between shifts and
ensure proper transfer of outstanding actions across ops, catering and
procurement.
Communication & escalation: provide clear, professional email and verbal updates;
escalate shortages, damaged goods or budget overruns per protocol.

Expected Behaviors

Detail-oriented, process-driven and accountable.
Clear, professional communicator; proactive in feedback and escalation.
Collaborative and adaptable across shifts and time zones.
Responsible with asset stewardship and budget adherence.

Performance Expectations

Accurate, timely provisioning and staging of commissary, equipment and client
items.
Minimal stock discrepancies; rapid reconciliation of variances.
Complete, auditable documentation and controlled budget variance.
Reliable cross-department handovers and high client satisfaction.