Position Overview
The Recruiting Specialist supports the Talent Acquisition team by assisting with sourcing, screening, coordinating, and hiring activities. This role serves as a key point of contact for candidates throughout the recruitment process and helps ensure a positive candidate’s experience while supporting the company's hiring goals. The Recruiting Specialist works closely with hiring managers and Talent Acquisition Partners to attract and identify qualified candidates for a variety of positions.
Key Responsibilities
Recruitment Support
- Support recruiting efforts for assigned positions across the organization.
- Review resumes and applications to identify candidates who meet minimum qualifications.
- Conduct initial phone screenings to assess candidate qualifications, interest, and availability.
- Present qualified candidates to the Talent Acquisition Partner or hiring manager for further consideration.
- Maintain candidate pipelines and ensure timely follow-up throughout the recruitment process.
Candidate Sourcing
- Source candidates through job boards, social media platforms, employee referrals, career fairs, LinkedIn Recruiter and other recruiting channels.
- Build and maintain talent pools for current and future hiring needs.
- Assist with employer branding initiatives and candidate outreach efforts.
- Engage with potential candidates and provide information about career opportunities.
Recruitment Coordination
- Schedule interviews between candidates, hiring managers, and interview panels.
- Manage interview logistics, confirmations, and candidate communications.
- Ensure candidates receive timely updates throughout the hiring process.
- Support a positive and professional candidate experience from application through onboarding.
Job Postings
- Maintain and update job descriptions to ensure accuracy and alignment with role requirements
- Ensure all job postings are active, current, and appropriately advertised across platforms
- Close job postings in a timely manner once roles are filled
Open House & Hiring Event Management
- Plan, organize, and execute recruiting open houses and hiring events
- Coordinate logistics including scheduling, materials, candidate flow, and on-site support
- Partner with talent acquisition partners and hiring managers to ensure events meet hiring goals
Offer & Hiring Administration
- Prepare and send offer letters to candidates
- Track offer status and follow up to ensure timely responses
- Maintain accurate records of candidate and offer activity
Reporting
- Update recruiting summaries and reports
- Track key recruiting metrics (e.g., open roles, candidate pipeline, time-to-fill)
- Provide insights and updates to support decision-making
Administrative Support
- Support the recruiting team with day-to-day administrative tasks to improve efficiency
- Maintain applicant tracking system (ADP) data accuracy
- Ensure all recruitment documentation is complete and compliant
Qualifications
- 1–3 years of experience in recruiting, talent acquisition, HR, or administrative support
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities in a fast-paced environment
- Proficiency with applicant tracking systems
- Strong attention to detail and follow-through.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with Applicant Tracking Systems (ADP Workforce Now preferred) is a plus.
- Ability to build positive relationships with candidates, hiring managers, and team members.
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent combination of education and experience.
