Manager: Planning and Records

FlySafair • Full-time • City of Johannesburg, ZA • 1w ago

Manage the planning, scheduling, and coordination of aircraft maintenance activities in accordance with approved maintenance programmes and operational requirements;
Ensure accurate, complete, and timely maintenance work packs are prepared, reviewed, and issued;
Oversee aircraft maintenance forecasting, check planning, and maintenance scheduling to maximise fleet availability and minimise downtime;
Coordinate maintenance planning activities with Engineering, Heavy Maintenance, Line Maintenance, MCC, Flight Operations, and other operational stakeholders;
Monitor planning activities to ensure maintenance milestones and departmental deadlines are achieved;
Provide accurate planning information and reports to support operational decision-making and fleet availability;
Manage Production planning activities and ensure milestones and requirements are met regarding Gantt planning and associated resources for planned maintenance visits;
Implement and ensure MSG3 maintenance philosophy is utilized to leverage the best aircraft operational availability versus maintenance requirements;
Manage the integrity, accuracy, and control of aircraft technical records and maintenance documentation;
Ensure aircraft logbooks, component records, modification status, life-limited components, dent and buckle records, and maintenance history are accurately maintained;
Oversee aircraft configuration control and ensure maintenance information is accurately captured within the maintenance management system;
Ensure all maintenance documentation is correctly revised, controlled, archived, and readily accessible in accordance with regulatory requirements;
Ensure maintenance planning systems accurately reflect aircraft maintenance status, configuration, component information, and maintenance schedules;
Oversee the loading and maintenance of component information, flight data, defect information, and maintenance records within the MRO system;
Participate in Aircraft Maintenance Programme (AMP) revisions and coordinate planning and records-controlled maintenance documentation updates where effected;
Provide planning support during Aircraft on Ground (AOG) events and assist in resolving operational planning challenges;
Support Maintenance Control Centre (MCC) activities relating to technical planning and maintenance execution;
Ensure Planning and Records activities comply with SACAA regulations, approved maintenance programmes, organisational procedures, and controlled manuals;
Ensure maintenance planning documentation, task cards, technical publications, and controlled documents remain current, accurate, and are implemented within required timeframes;
Facilitate internal, customer, lessor, quality assurance, and regulatory audits relating to the Planning and Records function;
Implement and monitor corrective actions arising from audits, inspections, and compliance reviews;
Identify, assess, and mitigate operational and regulatory risks affecting maintenance planning, technical records, and aircraft configuration control;
Ensure departmental compliance with Occupational Health and Safety requirements and promote a culture of safety, accountability, continuous improvement, and regulatory compliance;
Lead, coach, and develop the team to achieve departmental objectives;
Manage departmental performance, resource allocation, workload planning, and employee development;
Identify training requirements and ensure personnel maintain the required competencies;
Lead departmental improvement initiatives and planning-related projects to enhance operational efficiency;
Ensure appropriate succession planning and workforce capability;
Promote a culture of accountability, collaboration and continuous improvement;
Develop and manage the departmental budget and monitor expenditure in line with approved financial objectives;
Prepare and submit accurate and timely reports relating to maintenance planning, technical records, fleet status, reliability, and departmental activities;
Ensure the accuracy, integrity, and completeness of planning, maintenance, and technical records data used for operational and regulatory reporting;
Provide maintenance forecasts, planning schedules, and operational reports to support decision-making and fleet availability;
Monitor maintenance planning trends, identify potential risks or issues, and escalate significant findings to management;
Maintain reporting records and documentation in accordance with organisational and regulatory requirements;
Build and maintain effective working relationships with internal departments, regulatory authorities, OEMs, lessors, service providers, and contracted maintenance organisations;
Liaise with engineering and technical stakeholders regarding maintenance programme amendments, repairs, modifications, component interchangeability, and configuration changes;
Understanding of SACAR Parts 121 and 145;
Understanding of Aircraft Maintenance Planning Programmes (AMP);
Understanding of Aircraft Maintenance Planning Documents (MPD);
Reliability programmes Aircraft technical records and configuration management Maintenance Information Systems (e.g. AMOS);
MSG 3 Maintenance Philosophy and the application thereof Aircraft maintenance documentation and airworthiness requirements.
Grade 12 or Equivalent (Essential);
Degree or Diploma in Aircraft Maintenance Engineering, Aeronautical Engineering, Aviation Management or a related technical field (Essential);
Minimum of 10 years relevant experience, with at least 3 years in a managerial role (Essential);
Familiarity with Aircraft Maintenance tracking and control Programs (e.g TRAX) (Essential);
Boeing 737-NG Type experience (Advantageous);
Aviation maintenance planning concepts and philosophies for a large airline (Advantageous);
Proficient in the use of MS Office (Excel, Word, Outlook and Powerpoint);
The use of modern digital platforms and Al-enabled productivity applications Strong communication skills. Excellent stakeholder engagement and influencing skills;
Data-driven decision-making;
Strong interpersonal skills;
People management skills.

Personal Attributes

Professional;
Ability to work in a team and independently;
Adaptable and flexible Internal and external networking;
Integrity and values;
Confidence;
Proactive.

Application Guideline

Email applications will not be accepted;
Preference will be given to members of under-represented designated groups;
Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

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