Basic Qualifications
- Minimum 5 years of progressive administrative support experience including supporting senior leadership
- Proficient with Microsoft Office Suite – Outlook including calendar management, Microsoft Word, PowerPoint, Excel, and Teams Workspace
- Experience with arranging travel and completing expense reports.
- Knowledge of standard office equipment and technology for both operation and basic trouble shooting (i.e phone, iPhone, computer, laptop, photocopy, pdf, etc).
- Ability to obtain and maintain a DOD Secret Security clearance. US Citizenship is required.
Job Description
What We’re Doing
At Lockheed Martin, we are passionate about innovation and integrity. We believe that by applying the highest standards of business ethics and forward-thinking, everything is within our capacity – and yours as a Lockheed Martin employee. Lockheed Martin values your skills, training, education, and background!
The Work
We Have An Awesome Opportunity Within The Sensors, Effectors & Mission Systems (SEMS) Line Of Business. We Are Seeking a Dedicated Administrative Assistant To Support The Engineering & Technology Area Of Our Business. This Position Will Support The SEMS VP Chief Engineer Of Engineering And Technology. As The Administrative Assistant Supporting Engineering And Technology VP, You Will
- Provide general correspondence, phone duties, schedule appointments, make travel arrangements and complete expense reports, review staff expense reports for compliance and charging requirements, answer internal and external customer inquiries and perform other duties, as assigned.
- Proactively manage the executive's calendar.
- Anticipate needs and troubleshoot and manage complex travel itineraries.
- Perform complex and diversified administrative functions that require independent decision making and problem solving with minimal direction.
- Support and interface with customer including customer visits and meetings, setup of meetings (including refreshment as necessary), and coordination of visit requests with Lockheed Martin Security.
- Manage conference room (including reservations, Video Teleconferencing (VTC), Teams and other IT as necessary).
- Order and maintain office supply Inventory, organize shipments, mail, etc in support of the VP and team.
- Determine priorities of non-routine situations and will participate and lead miscellaneous projects or initiatives as needed, including providing support to the department staff.
- May occasionally need to provide assistance outside normal office hours to address an unexpected business issue.
- Coordinate logistical details for classified meetings, ensuring all security requirements are met.
Note: The role sits at the Moorestown or Syracuse facility. On-site support at the facility is required at least 2 days a week.
Who You Are
If you have exceptional administrative skills with extensive knowledge of Microsoft Office and computer technology along with strong interpersonal and organizational skills, we want to meet you. We’re looking for a team player who is proactive and detail oriented. Able to handle sensitive information discretely as well as maintain composure in a fast-paced environment. A self-starter with strong initiative, proven ability to multi-task and drive closure in a fast-paced environment with rapidly changing priorities and short/firm deadlines that align to company deliverables.
Why Join Us
Join us if you are passionate about your administrative skills and enjoy supporting senior level management in a fast-paced environment.
We are committed to work life balance by promoting this HYBRID TELEWORK opportunity. These job requirements allow the employee to work at a Lockheed Martin-designated office or job site for part of their schedule and has a predefined regular, recurring telework schedule for the remaining part of their work schedule.
Desired Skills
- Ability to work with minimal direction & company/team first attitude at all times.
- Excellent interpersonal skills/ability to interact with all levels of management, peers, government, and other industry personnel in a proficient, courteous, discrete and professional manner
- Well organized and detail-oriented with flexibility and ability to effectively balance the handling of multiple assignments and tasks in a dynamic and fast-moving team environment
- Ability to handle confidential and sensitive information and act in a professional manner
- Willingness to assume increasing levels of responsibilities and have a strong desire for professional continued self-improvement, a professional demeanor and well-spoken
- Ability to anticipate requirements of business leaders
Other Important Information
By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to work remotely
Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
