Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation.
The incumbent will be responsible for providing administrative support to the Corporate Safety Branch, supporting Corporate Safety, Quality Assurance & Audits, Investigation & Research, and Security. and to ensure efficient operation of the office. As such, the ideal candidate will be a team player with meticulous work standards, possess strong organizational and communication skills.
Responsibilities:
- Provide overall administrative guidance and support to the Managing Directors Directors/Directors and Corporate Safety Branch.
- Maintain efficient flow of procedures/processes.
- Correspondence, emails, telephone queries must be handled with confidentiality.
- Manage all correspondence, internal and external, respond as required and as appropriate.
- Coordinate meetings both locally and at remote locations, i.e. book conference rooms, meeting invites, hotels and flight, etc.
- Prepare, coordinate and distribute meeting material, e.g., agenda, reports, etc. and facilitate minute taking when required
- Conduct daily calendar management (Outlook) and proactively adjust schedule based on priorities.
- Prepare PowerPoint presentations, spreadsheets, graphs, reports as required.
- Assist the Team with Invoice coding in Ariba/Concur
- Provide assistance with special projects as required.
- Assist with Translations of documents for the Branch through the Translation Team and upload to the Portal as required
- Coordinate with IT Service Now – with submissions for technology for the Team
- Proactively follow up with team members to ensure that all deliverables are achieved in real time.
- Maintain tracking logs for safety, quality and audit requirements and IT system tools (iAuditor)
- Prepare briefing binders/documents for board level meetings
- Coordinate recognition activities (awards, acknowledgments, milestones)
- Support any training logistics for the branch
- Other duties as assigned.
Qualifications
- College degree in relevant field or equivalent, with 2-3 years of diversified experience in administrative and office support;
- Sound knowledge and proficiency of computer skills, including Word, Excel and Power Point;
- Excellent organizational skills: planning, priority setting and managing through systems;
- Excellent communication skills;
- Strong interpersonal skills: problem solving, customer focused, approachability;
- A very high degree of diplomacy, discretion, professional maturity and judgement;
- Ability to multi-task without compromising quality of output;
- Proven customer orientation and ability to work with various client levels;
- Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision;
- Familiarity with the airline industry, an asset;
- Flexibility and willingness to work extended hours, on occasion;
- Some limited travel may be required.
- Demonstrate punctuality and dependability to support overall team success in a fast-paced environment.
Conditions of Employment:
Candidates must be eligible to work in the country of interest at the time any offer of employment is made and are responsible for obtaining any required work permits, visas, or other authorizations necessary for employment. Prior to their start date, candidates will also need to provide proof of their eligibility to work in the country of interest.
Linguistic Requirements
Based on equal qualifications, preference will be given to bilingual candidates.
Diversity and Inclusion
Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees’ unique contributions to our company’s success.
As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve.
Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted.
