Executive Assistant
Administration
Riyadh, Permanent
About the Role
Executive & Administrative Support
- Prepare agendas, briefing materials, talking points, meeting minutes, and presentation packages for senior leadership meetings, conference calls, and client engagements.
- Manage and maintain the Vice President’s daily, weekly, and monthly calendar, ensuring effective prioritization and resolution of scheduling conflicts in alignment with strategic objectives.
- Screen and manage incoming emails and telephone communications, draft and proofread confidential correspondence, and maintain secure digital filing systems using SharePoint and internal repositories.
- Handle message routing, respond to inquiries on behalf of the Vice President where appropriate, and ensure timely follow-up on action items.
- Coordinate domestic and international travel arrangements, including visa processing, accommodation, transportation, and itinerary preparation.
- Oversee travel bookings through Concur and Visit LM systems and reconcile post-travel expenses in accordance with company policies.
- Set up and manage video conferencing platforms including Microsoft Teams, Skype, and VTC systems, while providing real-time troubleshooting support during meetings and events.
Business Operations & Market Intelligence
- Conduct basic research and analysis on local, regional, and international market conditions, customer preferences, competitor activities, , market penetration, and regulatory developments.
- Produce concise market intelligence reports, forecast models, and strategic recommendations related to new products, services, or business opportunities.
- Develop short-term project status reports, including updates related to trade exhibitions, pilot programs, and operational initiatives, ensuring stakeholders remain informed of progress and risks.
- Maintain a high-level overview of regional budgets, identify and flag significant variances, and prepare executive-level briefing slides and summaries for leadership review.
Compliance, Coordination & Continuous Improvement
- Represent the Riyadh office in internal Lockheed Martin forums, contributing insights on technical, commercial, and policy-related matters.
- Identify opportunities to improve administrative and operational efficiency, including the development and implementation of standard operating procedures (SOPs) for travel management, expense reconciliation, documentation, and meeting coordination.
- Lead and support small-scale process improvement initiatives to enhance operational effectiveness and service delivery.
Required skills, qualifications and experience
- Bachelor’s degree in Business Administration, Engineering, International Relations, or a related field.
- Preferred minimum of 1 year of experience supporting senior executives or working in a technical or operational role within a multinational defense, aerospace, or technology organization.
- Demonstrated ability to handle confidential and sensitive information with discretion and professionalism.
- Strong organizational skills with the ability to work independently, manage competing priorities, and meet tight deadlines.
Lockheed Martin is committed to upholding principles of equal opportunity, fostering a work environment that is aligned with our core values of integrity, respect, and exceptional performance. We recognize the importance of leveraging the unique talents and experiences of all our employees to drive innovation, deliver superior solutions, and maximize value for our customers. Our focus is on identifying the most qualified candidate for each role, regardless of their background. If you are interested in a position, we invite you to share how your skills and perspectives could bolster our team and encourage you to apply, even if you feel your qualifications do not fully meet all the job criteria outlined in our advertisement. Furthermore, Lockheed Martin is dedicated to ensuring our recruitment process is inclusive for all individuals. We are prepared to accommodate reasonable adjustments for applicants as needed. If you require assistance or adjustments to participate in the job application or interview process, please contact recruitment@global.lmco.com.
