Job Profile
Vista’s team of over 4,400 aviation and technology experts represents more than 60 nationalities, working across 6 operation hubs, 7 maintenance sites and 36 offices in the world’s most dynamic and connected cities to provide customers with the most advanced flying services. Vista is made up of passionate people from every region of the world, getting better and bigger for 20 years.
As a fast-growing, truly international, company we are seeking a dedicated and proactive HR Coordinator to join our HR team based in London. The ideal candidate will be responsible for a variety of HR administrative tasks and will play a crucial role in supporting the team and ensuring smooth operations.
Your Responsibilities
Reporting to our HR Business Partner, the HR Coordinator is going to be responsible for providing HR support to teams in the UK, UAE, and Hong Kong offices, with particular focus on employee onboarding, offboarding, benefits and HR policy. Other duties will include:
- Administer changes of employment terms by ensuring these are accurately reflected on HRIS, submitted to Payroll and documentation is issued in a timely manner.
- Administer and manage UK employee benefits (enrolment and day-to-day administration).
- Act as the first point of contact for routine HR policy and procedure employee queries, escalating to the relevant HR team member when needed.
- Assist managers with recruitment and selection, accompanying interviews for entry/ junior level roles and ensuring effective onboarding.
- Work cross-functionally to solidify the onboarding experience, creating seamless and highly effective processes to ensure new employees feel welcomed and integrated to the business/team.
- Manage and track the probation process of new employees;
- Process leaver administration, including but not limited to, drafting termination paperwork, communicating with Payroll, arranging exit interviews, ending employee benefits and coordinating with IT regarding return of equipment.
- Responsible for providing HR support to Vista’s teams in the UK, UAE, and Hong Kong offices, with particular focus on employee onboarding, offboarding, benefits and HR policy.
- Maintain right to work documentation and assist with visa application/renewal processes.
- Assist with the administration of annual performance management cycle to ensure smooth running of the appraisal process.
- Keep up to date with the changes in employment law, HR trends and best practices, and provide feedback/recommendations.
- Provide general administrative support to the Learning and Development team, including but not limited to, creating/deleting user accounts on Learning Management System, scheduling training activities, collating training feedback, etc.
- Support the HR team with any additional strategic projects and initiatives and provide ad hoc administrative support.
Perform any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager.
Required Skills, Qualifications, and Experience
- Experience in an HR and/ or administrative position.
- Intermediate knowledge of Microsoft Word, Excel, and PowerPoint.
- Good communicator and able to build rapport.
- Adaptable and comfortable working in a fast-paced and dynamic environment.
- Excellent organizational, prioritization and time management skills.
- Possess a high level of attention to detail.
- Discrete and treats all matters with absolute confidentiality and integrity.
