Job Profile
Vista’s team of over 4,400 aviation and technology experts represents more than 60 nationalities, working across 6 operation hubs, 7 maintenance sites and 36 offices in the world’s most dynamic and connected cities to provide customers with the most advanced flying services. Vista is made up of passionate people from every region of the world, getting better and bigger for 20 years.
Vista, is the world’s leading private aviation group. Vista integrates a unique portfolio of brands offering asset free solutions to cover all key aspects of business aviation. The Group's mission is to lead the change to provide clients with the most advanced flying services at the very best value, anytime, anywhere around the world.
Due to the expansion of our Lisbon office, we are now seeking a Front Office Assistant to manage the running of the office on a part-time basis.
Your Responsibilities
- Maintain cleanliness and orderliness of the office environment.
- Supervise cleaning personnel and coordinate with external service providers when necessary.
- Handle parking pass applications and renewals.
- Manage office stationery supplies.
- Administer access cards, ensuring appropriate allocation.
- Handle IT equipment requests and distribution, including remote work equipment.
- Manage mailing tasks efficiently.
- Monitor office maintenance needs, such as lights, HVAC, furniture, and submit maintenance requests as needed.
- Oversee coffee machine maintenance and supplies.
- Manage day-to-day office consumables, including tea, napkins, cleaning products.
- Coordinate and oversee meeting room reservations.
- Assist in negotiations and coordination for office relocation and renovation projects.
- Coordinate options for company apartments and liaise with landlords.
- Ensure printer supplies (toners and paper) are well-stocked and provide monthly usage reports.
- Collaborate with other office locations when necessary.
- Welcome and assist visitors to the office.
- Maintain the kitchen supplies, including dishes, cutlery, glasses, mugs, bowls, napkins, and food items such as olive oil, vinegar, milk, tea, ensuring tidiness.
- Manage the office water supply.
- Arrange for a twice-weekly fruit basket delivery.
