Document controllers manage the intake, handling, and storage of documentation for project related
documents and its management system. They also write reports, archive materials, and ensure
seamless document management as well as access for the project team.
document controller’s job description includes but is not limited to the following key
accountabilities;
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Basic understanding of construction projects and documentation system
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Preparing standardized document / drawing numbering system with maintaining internal company standards and expectations
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Understanding Jacobs Document Templates System.
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Responsible for project folder set up, folder maintenance process, formulating registers and the point of contact for document, drawing number allocation.
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Liaising with and distribute project related information with the project team and potentially external parties.
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Provide support to Project Manager during Audit and as required.
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Prepare ad-hoc templates, reports on projects as required.
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Process and control of all project document types on day-to-day basis in an accurate and timely manner.
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Maintain quality documentation like Documents, Drawings, RFIs, incoming and outgoing registers.
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File documents in physical and digital records and ensure appropriate storage.
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Adhere to the company’s document lifecycle procedures, processes and as required by the Project Manager.
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Communicates changes to document control procedures or other relevant information which have been updated or added to the project team in discussion with Project Manager / Design manager
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Assists in implementing new and improving Document Management System and document management processes.
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Train employees about the project documentation system on how to use and access the documents
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Maintain confidentiality of sensitive documentation.
Qualifications for Document Controller
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A bachelor’s degree or higher in Computer Science, Business Administration, Library management or similar field is preferable.
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Minimum Eight (8) years work experience, document management, archive management, or records management.
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Strong MS Office Skillset (SharePoint, Outlook, Word, Excel, PowerPoint)
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Document Control Management systems experience specially in Bentley, ProjectWise, Aconex etc.
