The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators. Join us and take your place in space.
At Aerospace, we are committed to providing an inclusive and diverse workplace for all employees to share in our common passion and aspiration – to carry out a mission much bigger than ourselves.
The Enterprise Effects Division (EED) drives integration of Aerospace’s strategic capabilities across the national space enterprise. The division leverages a broad array of engineering disciplines against a diverse and dynamic portfolio of programs, customers, and national challenges. EED spans the capability lifecycle from concept and architecture design to performance assessment to application of space and space-enabled capabilities.
We are seeking an Administrative Assistant, who performs a wide variety of key administrative and operational tasks for a group/division/sub-division/location. The individual provides collaborative administrative support to ensure effective and efficient operations. This person resolves problems quickly; executes processes and procedures; and works closely with leaders, colleagues, and customers across the enterprise.
Work Model: This position requires a minimum four days on-site work in Chantilly, VA with the potential for one day telework.
What You’ll Be Doing
- Execute support as part of a team of administrative specialists supporting multiple organizations
- Internal and external meeting and event support and execution (i.e., reserve conference rooms, AV requests, visitor logistics, catering)
- Arrange travel, logistics, and expense reporting
- Execute employee support (on-boarding, timesheet administration/auditing, training requirements, supply/equipment orders)
- Act as a Functional Time Administrator (FTA) for the organization(s)
- Submits order requests (i.e., equipment, office supplies, software, supply chain)
- Submits incoming and outgoing VARs/clearances
- Office equipment management to include inventory tracking
- Generates reports and documents (compile/edit/publish)
- Support special projects, track actions items, and track deliverables
- Improve and ensure effective processes/systems that provide superior organization, efficiency, and industry-leading best practices
- Collaborates with admins within the group, division, subdivision, and across the corporation to achieve coverage and increase efficiency and consistency
- Other duties as required
Minimum Requirements
What You Need to be Successful
- High School Diploma, GED, or equivalent
- Fundamental administrative skills: strategic execution of tasks, organization, detail-oriented, writing, and proofreading
- Technological fluency across a wide range of tools and platforms such as Microsoft Office 365 applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel and meeting tools such as Teams and Zoom
- Fundamental communication and interpersonal skills: leadership, collaboration, problem-solving, emotional intelligence, judgment, and decision making across all levels of the organization
- Ability to rapidly adapt to changing environments and anticipate needs of the organization
- Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
- Ability to work independently and cooperatively with a team to proactively deliver innovative solutions and resolve issues with minimal direction
- This position requires the ability to obtain a TS/SSBI/SCI security clearance and polygraph, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.
How You Can Stand Out
It would be impressive if you have one or more of these:
- A current TS/SCI security clearance would be impressive.
- Experience with classified data handling and personnel security processes
- Familiarity with business technology packages such as Concur, Tableau
Leadership Competencies
Our leadership philosophy is simple: every employee, regardless of level and role, can demonstrate leadership. At Aerospace, our commitment is our people. To cultivate our talent and ensure that we have a strong pipeline of future leaders, we want individuals who:
- Operate Strategically
- Lead Change
- Engage with Impact
- Foster Innovation
- Deliver Results
Ways We Reward Our Employees
During your interview process, our team will provide details of our industry-leading benefits.
Benefits vary and are applicable based on Job Type.
A few highlights include:
- Comprehensive health care and wellness plans
- Paid holidays, sick time, and vacation
- Standard and alternate work schedules, including telework options
- 401(k) Plan — Employees receive a total company-paid benefit of 8%, 10%, or 12% of eligible compensation based on years of service and matching contributions; employees are immediately eligible and vested in the plan upon hire
- Flexible spending accounts
- Variable pay program for exceptional contributions
- Relocation assistance
- Professional growth and development programs to help advance your career
- Education assistance programs
- An inclusive work environment built on teamwork, flexibility, and respect
We are all unique, from diverse backgrounds and all walks of life, yet one thing bonds all of us to each other—the belief that we can make a difference. This core belief empowers us to do our best work at The Aerospace Corporation.
Equal Opportunity Commitment
The Aerospace Corporation is an Equal Opportunity/Affirmative Action employer. We believe that a diverse workforce creates an environment in which unique ideas are developed and differing perspectives are valued, producing superior customer solutions. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at ieo.mailbox@aero.org. You can also review Know Your Rights: Workplace Discrimination is Illegal, as well as the Pay Transparency Policy Statement.
