Job Profile
Vista has a global reach with operational hubs across the globe and an expert workforce of over 4,000 aviation professionals. Vista's fast-paced growth and its relationship with the best partner operators open the door to lifelong career opportunities across the group - to create the best service in business aviation, in every region in the world.
Reporting to the Senior Treasury Manager, you will play a crucial role in managing and optimizing our corporate card program in the US, ensuring compliance with company policies, and providing support to employees in utilizing corporate cards effectively.
XOJET Aviation and JetSelect (Columbus, OH) are affiliated operating partners of Vista in the US - the largest charter group in private aviation and the world’s first private aviation ecosystem, integrating a unique portfolio of companies offering asset-light solutions to cover all key aspects of business aviation.
Your Responsibilities
This role requires a keen eye for financial data analysis, excellent communication skills, and the ability to work collaboratively across departments.
Corporate Card Program Management
- Manage the issuance and cancellation of corporate cards.
- Assist employees with inquiries related to their corporate cards.
- Continuously monitor and assess the effectiveness of the corporate card program, making recommendations for improvements.
- Provide training and resources to help educate employees on corporate card policies, procedures, and best practices.
Expense Reporting and Analysis
- Oversee the submission and processing of corporate card expense reports.
- Analyze expense data to identify trends and anomalies.
- Provide regular reports and insights to senior management regarding corporate card spending and budget adherence.
Accounting Reporting
- Prepare month end accruals and cash clearing journal entries related to corporate credit cards, direct reimbursements, and department spend.
Expense Policy and Procedure Development
- Develop and maintain corporate card policies and guidelines.
- Collaborate with cross-functional teams to develop and update expense policies and procedures.
- Communicate changes in policies and procedures to relevant stakeholders.
Financial Institution Relationship Management
- Collaborate with card issuing banks to negotiate favorable credit limits, terms, and rates.
- Resolve issues and discrepancies related to corporate card transactions.
- Stay updated on industry best practices and emerging trends in corporate card services.
- Implement new programs, products, and services that will benefit overall processing and costs to the business.
Financial Controls and Compliance
- Implement and enforce financial controls to prevent fraud and misuse of corporate cards.
- Conduct regular audits to ensure adherence to company policies and compliance with regulations.
Required Skills, Qualifications, and Experience
- Bachelor's degree in finance, accounting, or a related field.
- Proven experience in corporate card management or a similar financial role.
- Prior experience leading a geographically diverse team, while fostering career growth for entry-level employees.
- Strong knowledge of financial analysis and reporting.
- Familiarity with Concur expense management software and the ability to provide support to employees using the platform.
- Previous involvement in Corporate Credit Card system upgrades, enhancements, or implementations.
- Ability to troubleshoot and resolve issues related to Concur, Credit Card issuing banks and provide training to employees on use, features and functionalities.
- Detail-oriented with exceptional organizational, communication and interpersonal skills.
