Position Title
Executive, Finance Operations
Reporting To
Senior Executive, Finance Operations
Position Summary
Ensure the efficiency and effectiveness of MABA Finance Operations i.e. particularly in Accounts Receivable (AR) and Accounts Payable (AP). AR inclusive of billing and payment matching activities for third party and internal MAG customers for all trainings and services for MAB Academy ensure timely revenue recognition and minimize provisions. AP responsible in monitoring order expenses with tracking on budget expenses and payment. Ensure compliance to company's procurement policies, procedures, and guidelines, and to follow MABA/Corporate CAAP guidance.
Key Accountabilities
- Coordinate accounting tasks involved in maintaining various accounting and financial records and extensively monitoring and processing related data.
- Manage daily requests from third party customers and business partners including its execution and compliance.
- Ensure billing activities to 3rd party and Internal MAG customers for MAB Academy are executed and recorded accurately and timely
- Liaise with Finance AR team on regular basis on collection and billings update; and bank reconciliation team for payment received.
- Keep operations flowing in ensuring the billing exercise is running effectively
- Execute all financial activities including raising sales order, payment collections and revenue recognition are done in a timely manner.
- Ensure SLAs /services with internal and external customers are met
- Prepare and raise purchase requisitions (PR), purchase orders (PO), Goods Receive Notes (GRN) and order schedules or recurring purchases till completed processes closed in the system
- Ensure compliance to company's procurement policies, procedures, and guidelines, and to follow MABA/Corporate CAAP guidance for quotations negotiations and contracts award process
- Conduct expenses incurred for the month against budget to ensure company did not burst the budget and cost savings to the company
- Liaise closely with internal and external parties such as auditors for any accounting related queries and audit issues -Work on improvement projects to enhance end-to-end finance processes.
- Analyse and submit periodic reporting to relevant parties
- Collaborate with other Business Units and stakeholders (Internal and External) in providing excellent service
- Build, maintain and manage supplier relationships and keep up good communications with stakeholders
- Ensure that a professional and consistent approach is taken in relation to all supplier relationships
- Other duties assigned by Immediate Superior or Assistant Manager, Finance & Revenue Management
Qualifications / Areas of Experience
- Degree in Business Administration, Management, Finance/Accounting, or related field preferred.
- Minimum Diploma in any related discipline with at least 4 years’ experience administration role and have previous experience in Account Receivable
- Advantages: 1 to 2 years working experience in audit and/or finance position
Areas of Experience
Experience in finance operations, with a focus on Sales Order, Purchase Order, and S4 HANA
Personality Traits
- Good organization skills, time management abilities and problem-solving skill
- Able to multitask, prioritize, manage time efficiently and achieve set targets
- Able to work well under pressure and handle emergency and stressful situations
