|
Position Title:
|
Associate Manager - Finance & Accounts
|
|
Job Code
|
TBD
|
Grade:
|
D1
|
|
Function:
|
Financial Controller
|
Location:
|
Gurugram
|
|
Reports to:
|
Senior Manager - Finance & Accounts
|
Role Level:
|
CXO-4
|
- Job Purpose
- Maintain records for Aviation Turbine Fuel (AP ATF) transactions, thereby optimizing efficiency, and maintaining compliance with industry standards.
- Prepare all workings aimed to Spearhead initiatives to enhance financial controls, streamline payment processes, and collaborate with other members in the ATF team.
|
- Key Accountabilities
|
Functional Activities
- Prepare timely Tracker accurately of Aviation Turbine Fuel (AP ATF) invoices, that are in compliance with Air India's financial policies and industry regulations.
- Ensure maintenance of proficient Accounts Payable records, by collaboration and efficiently handle AP ATF transactions.
- Ensure all robust controls for AP ATF are followed, to mitigate financial risks related to AP ATF transactions, ensuring adherence to internal audit requirements.
- Assist in Collaboration with cross-functional teams for AP ATF-related discrepancies effective communication and swift issue resolution.
- Prepare basic worksheets, as laid down for AP ATF, for regular reviews of accounts.
- Liaise with external vendors and regulatory bodies for AP ATF related matters, fostering strong relationships for mutual benefit.
- Participate and contribute to in projects, as and when implementation is undertaken, to enhance automation within the Accounts Payable ATF sub-department, improving efficiency and reducing manual errors.
- Active contribution to AP ATF team in compliance with Air India's ethical standards, fostering a culture of integrity and professionalism.
- To be part of the implementation of new technologies and systems to modernize AP ATF processes, staying ahead of industry advancements.
- Maintain cash flow projections related to AP ATF payments, ensuring optimal utilization of resources and adherence to budgetary constraints.
- To continuously learn towards development for the AP ATF team, become part of a skilled workforce capable of adapting to evolving industry requirements.
- Facilitate internal and external audits related to AP ATF, ensuring compliance with audit requirements, and implementing corrective actions as necessary.
- Prepare working/charts/MIS for the Accounts Payable ATF sub-department cross-functional meetings, forming basis for providing insights and recommendations for process improvement.
- Perform regular Validation and verification of invoices of ATF.
- To obtain Balance Confirmation and ensure periodic Reconciliation of the vendors statement of account.
- Invoice Processing
- Ensure to follow the entire ATF invoice processing workflow, including verification, approval.
- Ensure accuracy and completeness of all ATF related financial transactions, accounting including matching invoices with purchase orders and contracts, resolving discrepancies, and coding expenses to appropriate accounts.
- Prepare ATF invoice aging and prioritize payments in consultation with team Lead and as per payment due dates to maintain good vendor relationships and avoid late payment penalties, availing early/timely payment discounts.
- Ensure timely payments to creditors.
- Any other additional responsibility could be assigned to the role holder from time to time as a standalone project or regular work. The same would be suitably represented in the Primary responsibilities and agreed between the incumbent, reporting officer and HR.
|
- Skills/Qualities Required
|
Strong analytical and problem-solving skills
|
Accounting systems and process knowledge
|
|
Financial Acumen
|
ERP Systems
|
|
Accounts Payable Expertise
|
Regulatory Compliance
|
|
Good Communication Skills
|
Team Management
|
- Key Interfaces
|
Internal Interfaces
|
|
Cross Functional Teams
|
- Assist the team Lead to engage with cross-functional teams to address discrepancies and streamline processes that intersect with the responsibilities of the AP ATF sub-department.
|
|
External Interfaces
|
|
External Vendors
|
- Assist Team Lead to Interface with vendors providing AP ATF services, managing relationships, addressing issues, and negotiating contracts for optimal terms.
|
G. Educational and Experience Requirements
|
Minimum Education requirements
|
- Bachelor’s/ Master’s degree in Accounting, Finance, or any related field.
|
|
Experience
|
Minimum
|
Desired
|
- 6 years of experience in finance, accounting, or related roles.
|
- 6+ years of experience in leading teams for Accounts Payable and Payroll.
- Experience in the aviation sector is an added advantage.
|
