** Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a seven- month assignment in the Birmingham, AL area.
This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. Date: 12/09/2024
Job Title: Administrative Assistant
Work Location: Birmingham, AL
Requirements:
- High school diploma or equivalent preferred
- Proficiency in Company systems required - priority to candidates who are familiar with Enterprise Foundations and Oracle HCM
- Proficiency in the Microsoft Office software suite required
- Excellent planning and organizational skills
- Exceptional written and verbal communication skills are required
- Previous administrative work experience performed at a high level of proficiency in traditional office skills required
- Responsible for timekeeping, expenses, scheduling and office support.
- The successful candidate will assist with ensuring contractor and vendor invoices are in compliance and billed to the correct client.
- Strong communication and interpersonal skills are imperative
- Expense and P-Card statement management
- Manage check requests and invoice processing
- Manage telephone coverage and mail distribution for department
- Perform budget management tasks (preparation, research, and reconciliation)
- Work with new employees to set up badges, parking, office space, etc.
- Monitor and assist with creative services tracking system; project management and monthly reconciliation
- Maintain supply room order/accessibility; Order and maintain office supplies and submit facilities work orders when needed
- Assist with meeting and travel arrangements as needed
- Oversee calendar and coordinate department meetings as needed
- Understand of general accounting processes and POET departmental coding
- Ability to work in a team environment with diverse disciplines and backgrounds
- The ability to maintain a positive attitude and a commitment to providing excellent customer service
- Demonstrates good time management skills, willing to work with others and/or taking on additional responsibilities to meet critical deadlines
- Demonstrate behaviors consistent with Our Values – Safety First, Intentional Inclusion, Act with Integrity, Superior Performance
Is this position supporting a government-related project? No
Does this position require driving (excluding commute)? No
Does this position require personal protective equipment (PPE)? No
Estimated Start Date: 1/6/2025
Estimated Duration of Job Assignment: 7/31/2025
JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650
