Job Details
Description
- Perform payroll and timekeeping data entry, auditing, analysis, corrections, and compliance reviews.
- Audit and process payroll data for approximately 400 employees.
- Conduct payroll compliance checks to ensure employees are paid accurately and in accordance with federal, state, and company regulations.
- Screen employee hours worked for calculation, coding, and policy compliance errors.
- Accurately enter payroll information not captured within Kronos.
- Maintain thorough working knowledge of payroll and timekeeping systems and remain current on labor laws and regulations.
- Clear all daily timekeeping exceptions, including:
- Personal Time Off (PTO) based on available balances
- Excused (FMLA, LOA) and unexcused absences
- Meal break exceptions
- Ensure all exceptions are resolved prior to overtime (OT) report generation.
- Process OT exceptions after management OT submissions.
- Track and monitor attendance records, including lateness, absences, and manual missed punches.
- Update and adjust shift times prior to shift start to reduce missed punches, including shift trades and coverage.
- Ensure Miss Punch Forms (MPFs) and Absence Request Forms (ARFs) are completed accurately and signed by both employees and Duty Managers.
- Report unauthorized time discrepancies to the Planning Manager.
- Produce weekly and monthly attendance, payroll, and resource utilization reports.
- Utilize report-writing tools to generate customized and routine management reports.
- Ensure Daily OT reports are received, completed, and signed by management.
- Coordinate with managers to ensure timely delivery of attendance letters.
- Support operational planning and resource allocation through accurate attendance and staffing data.
- Serve as a professional and approachable point of contact for employee payroll and attendance inquiries.
- Coordinate with Payroll, Human Resources, Planning, and other departments to ensure accurate employee data flow and maintenance.
- Send completed payroll packages, including signed payroll reports, MPFs, ARFs, and payroll discrepancy documentation, to the Payroll Department.
- Follow up on missing or late documentation, pay discrepancies, and roster changes.
- Coordinate with Payroll on Mondays to ensure payroll processing and reporting can proceed once exceptions are cleared.
- All other tasks as requested by department managers and/or the General Manager
Safety, Security and Compliance
All employees have a responsibility and duty while at work to:
- Take reasonable care for the health and safety of themselves and of others who may be affected by their actions or omissions whilst at work.
- Fully versed in International Aviation Safety and Security standards and passionate about promoting them within the organization.
- Co-operate with their manager / supervisor to allow them to perform or comply with any legal requirements imposed on the company.
- Not intentionally or recklessly interfere with or misuse anything provided by the company in the interests of health, safety, or welfare reasons.
- Inform their manager / supervisor of any work situation, equipment or activity that represents a serious or immediate danger to health and safety.
- Report any hazards, near misses, incidents, accidents, or dangerous occurrences to their manager / supervisor, who will then follow the procedures contained in this manual.
- Carry out work in accordance with information and training provided and any specific workplace health and safety rules or procedures.
- Fully understand the company health and safety policy.
- Attend training courses as may be arranged by the Company.
Qualifications And Experience
- Minimum 18 years of age.
- High school diploma or equivalent.
- Minimum two to three years of progressive experience in payroll, timekeeping, or administrative roles in a fast-paced environment.
- Proficiency in Microsoft Office with expert Microsoft Excel skills.
- Demonstrated experience using the Kronos Time Tracking System, including advanced functions.
- Experience producing weekly and monthly reports.
- Ability to analyze, identify trends, and resolve complex attendance and payroll discrepancies.
- Strong organizational, analytical, and time-management skills.
- Excellent written and verbal communication skills in English.
- Ability to work independently with minimal supervision and meet tight deadlines.
- Flexible availability to work variable shifts, including weekends and holidays, and at multiple locations.
- Ability to lift, push, or move up to 25 pounds.
Knowledge, Skills, And Abilities
- Ability to learn quickly and adapt to changing operational needs.
- Strong interpersonal skills with the ability to build effective working relationships.
- Ability to follow oral and written instructions and seek clarification when needed.
- Ability to multitask while maintaining a high level of accuracy.
- Professional, personable demeanor with a strong customer-service mindset.
