Position Overview
The Recruiting Coordinator plays a critical role in supporting the recruitment process by managing logistics, coordination, and administrative activities. This role enables the talent acquisition team and hiring managers to focus on attracting and selecting top talent by ensuring a seamless, efficient, and organized hiring experience.
Key Responsibilities
Recruitment Coordination
- Schedule and coordinate interviews between candidates, hiring managers, and interview panels
- Manage all interview logistics, including calendars, confirmations, and follow-ups
- Ensure a positive candidate experience through timely communication and coordination
High-Volume Recruitment & Pre-Screening
- Review resumes and applications to identify qualified candidates based on predefined criteria
- Utilize screening questionnaires, phone screens, or virtual tools to evaluate candidates efficiently
- Maintain organized pipelines and ensure timely movement of candidates through stages
- Escalate qualified candidates to Talent Acquisition Partner for further evaluation and selection
Open House & Hiring Event Management
- Plan, organize, and execute recruiting open houses, recruiting conferences and hiring events
- Coordinate logistics including scheduling, materials, candidate flow, and on-site support
- Partner with talent acquisition partners and hiring managers to ensure events meet hiring goals
Job Postings
- Maintain and update job descriptions to ensure accuracy and alignment with role requirements
- Ensure all job postings are active, current, and appropriately advertised across platforms
- Close job postings in a timely manner once roles are filled
Offer & Hiring Administration
- Prepare and send offer letters to candidates
- Track offer status and follow up to ensure timely responses
- Maintain accurate records of candidate and offer activity
Reporting
- Update recruiting summaries and reports
- Track key recruiting metrics (e.g., open roles, candidate pipeline, time-to-fill)
- Provide insights and updates to support decision-making
Administrative Support
- Support the recruiting team with day-to-day administrative tasks to improve efficiency
- Maintain applicant tracking system (ADP) data accuracy
- Ensure all recruitment documentation is complete and compliant
Qualifications
- 1–3 years of experience in recruiting coordination, HR, or administrative support
- Strong organizational and time management skills
- Excellent communication and interpersonal skills
- Ability to manage multiple priorities in a fast-paced environment
Proficiency with applicant tracking
